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What’s On
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Visitor information
What’s On
Show Exhibitors
Information
Venue
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Trade Info
A&P Members
FAQs
Contact
2025 Booking Form
Step
1
of
2
50%
Company Name or Name for Site
(Required)
Contact person
(Required)
First
Last
Mobile
(Required)
Email
(Required)
Website
Mailing Address:
(Required)
Street Address
Address Line 2
City
State / Province / Region
ZIP / Postal Code
What type of site are you booking?
(Required)
Trade
Food
Art & Craft Alley (small home business or similar)
Sites are allocated on a first in, first served basis. Applications will NOT be processed without payment and a fully completed booking form.
GRASSED SITE – Provide your own marquee, table, chair etc. Power or water is not available.
Type of Product/Service:
(Required)
Type of Food/Drink
(Required)
Do you require power?
(Required)
Yes
No
Power info
There are limited power sites available.
Single phase 10 amp
Single phase 16 amp
3 phase 32 amp
3 phase 32 amp
Please tick your power requirements
(Required)
Single phase 10 amp
Single phase 16 amp
3 phase 32 amp
3 phase 32 amp
Please list your appliances requiring power:
(Required)
Site info - Art & Craft Alley
Art & Craft Site - 3m x 3m = 9m2 (includes 2 admission passes)
GRASSED SITE – No marquee is provided. Power or water is not available.
Zone: White
Price:
Site options - Food Site
Food Site - powered
(Required)
Site size is generally 5m x 5m but will be tailored to accommodate vending truck/trailer requirements.
No power/or BYO silent generator - $400.00 (incl GST)
With Power - $500.00 (incl GST)
Food Site - no power
(Required)
Site size is generally 5m x 5m but will be tailored to accommodate vending truck/trailer requirements.
Price:
Show day set up
The Show is encouraging sustainability and zero waste – where possible, all food/drink vessels and utensils used at the Show must be compostable products. Compostable suppliers can be found at the following link:
https://zerowasteevents.org.nz/extra-information/#compostable-packagng-suppliers.
Site options - Trade Sites
Site Preference - no power
(Required)
See the show map on the website for clarification of site numbers and locations.
Trade Site - 5m x 5m = 25m2 (NO POWER/WATER) - $250
Trade Site - 10m x 5m = 50m2 (NO POWER/WATER) - $350
Trade Site - 10m x 10m = 100m2 (POWER IF REQUESTED) - $520
Trade Site - 10m x 10m = 100m2 (includes 4 admission passes)
Sites are allocated on a first in, first serve basis. If you have a site number preference, please indicate and we will try to accommodate your request.
Zone: Yellow
Price:
Trade Site - 5m x 5m = 25m2 (includes 2 admission passes)
Sites are allocated on a first in, first serve basis. If you have a site number preference, please indicate and we will try to accommodate your request.
Zone: Pink
Price:
Trade Site - 10m x 5m = 50m2 (includes 2 admission passes)
Sites are allocated on a first in, first serve basis. If you have a site number preference, please indicate and we will try to accommodate your request.
Zone: Purple
Price:
Trade Site - 10m x 10m = 100m2 (includes 4 admission passes)
Sites are allocated on a first in, first serve basis. If you have a site number preference, please indicate and we will try to accommodate your request.
Zone: Yellow
Price:
Site number request (optional)
Advertising Category
Please tick the box which best describes your product, services or company for advertising purposes:
Community
Home & Garden
Farm Equipment
Educational / Government
Buildings
Leisure & Lifestyle
Health & Safety
Vehicles & Machinery
Rural Service
Giftware & Fashion
Marine / Outdoors
Finance / Banking / Insurance
More information
What will you be operating from?
(Required)
Gazebo
Truck
Trailer
What size is your gazebo, truck, or trailer (including towbar if applicable)? (including towbar)
(Required)
Where is the serving hatch location/opening side?
(Required)
Drivers side?
Passenger side?
Rear opening?
Friday or Saturday setup?
(Required)
Due to the high level of activity on the showgrounds on Saturday, set up is preferred on Friday.
Friday
Saturday
Show Set-Up & Security
Security is on site from 5.00pm Wednesday to 8.30am Monday.
Sites are ready for set-up from 9.00am Wednesday.
If accessing the site after normal business hours, gate security will need to see your vehicle pass and there will be no staff on site.
Sites will be marked out and labelled as per the site map.
Saturday set-up must be completed by 8.00am. All non-display vehicles must be moved off site by 8.15am.
Sites can not be packed down before 4.30pm.
All sites are to be cleared by 5pm Monday following the Show.
Wristband admission passes
Admission can be paid for at the gate on Show Day at $10 each OR additional WRISTBANDS can be ordered and paid for here
Number of Additional Wristbands needed:
Quantity
Price:
$ 10.00
Quantity
Vehicle passes
Site price includes one vehicle pass. Vehicles are not allowed on site without a vehicle pass. This includes for deliveries and pre-show set-up when security is on site. The main gate on Show Day is one way (IN) only – there is NO EXIT OUT the main gate before 4.30p.m. Parking for additional staff and exit out before the Show closes is via the Museum carpark, entry/exit on SH14.
Health & Safety
General Exhibitor Safety:
(Required)
Housekeeping
• Keep work spaces clean and tidy to reduce hazards.
• Chemicals used for cleaning must be in their original containers and kept away from children and others. Exhibitors are solely responsible for any hazardous substances they bring to the Show, and its storage.
Exhibits
• Keep obstacles away from public access areas.
• Displays need to be secure and clearly visible.
• Guy ropes should be clearly identified and pegs covered to prevent trips/falls.
• Hot water urns/jugs must be on a firm surface, not able to fall or spill/burn anyone.
Electrical Safety
• Ensure all cords, plugs & equipment are safe, placed away from traffic & people movement.
• Each exhibitor should use a 15 AMP extension lead, no more than 30m long with no joins.
• Electrical equipment should be fit for purpose and carry a current safety test tag.
Gas Bottles/Fuel Storage/Combustible Materials/Cooking
• All gas bottles and fuel storage is to be in accordance with HSNO regulations.
• A current, certified Fire Extinguisher must be on site if cooking or if there are combustible materials on your site.
I have read and understood the information above.
NO VEHICLE MOVEMENT ON THE DAY
(Required)
No vehicle movements are allowed in the trade area of the Show between 8.30am and 4.30pm on Saturday. The main gate on Show Day is one way IN and there is NO EXIT OUT that gate before 4.30pm. The speed limit on the grounds is 5km p/h. Stay on accessways. Do not drive over other sites.
OBSERVE ALL SIGNAGE ON THE GROUND
Please note and follow all signage on the day, particularly bio security notices, directional and safety signs.
I have read and understood the information above.
ZERO WASTE
(Required)
Whangarei A&P Show encourages all trade site holders to think about how you can reducing waste before coming to the Show.
Please ensure:
No plastic straws.
No single use plastic bottles. Only provide drinks in recyclable bottles or aluminium cans. (The public can bring their own water bottles and refill at the Show.)
Use the ‘sustainability hub’ at either end of the Food Avenue. This will include recycling and compost, along with signage and volunteers educating what goes into each bin.
Take away any rubbish that you bring onsite, only leaving recyclable materials onsite. We are happy to recycle cardboard.
I have read and understood the information above.
MEDICAL ASSISTANCE
(Required)
First Aid kits are located inside Barge Events Centre. The ambulance and first aid personnel are located on the hill in the centre of the Showgrounds adjacent to the carpark, middle of Showgrounds. Emergency phone number 021 478 655.
FIRE & EVACUATION
In the event of an emergency needing evacuation, don’t panic, calmly walk to nearest safe exit point. In a lock down emergency situation you will hear 3 blasts of a whistle. If you hear this go immediately to the closest lock down meeting point to you: the top white shed, the bottom green shed or Barge Showgrounds Events Centre.
SAFETY/ EMERGENCY CONTACTS
In an emergency dial 111. The location is 474 Maunu Road, Whangarei
I have read and understood the information above.
WATER:
(Required)
Please stay hydrated in the warm weather. There will be a water station onsite to fill up bottles.
SUN:
Please make sure you and others with you are protected from the sun.
TOILETS:
There are public toilets on the bottom and top levels of Barge Showgrounds grounds and portaloos located on site.
Show Office- 09 438 4109
Show Manager- Chris 022 090 0613
Groundsman- Greg 027 253 6566
I have read and understood the Show Health and Safety Information and I will take all reasonably practicable steps to comply with this information.
I have read and agree to the terms stated above.
I will ensure that I have inducted and briefed any workers or volunteers engaged by me to follow the Show Health and Safety Information.
(Required)
I have read and agree to the Show
terms and conditions
Total
